Organizations make notable financial investments in fixed assets such as office furniture, heavy equipment, vehicles, and property. These assets are critical to how businesses want to generate revenue and serve their customers. Therefore, it is important that you manage your fixed assets prudently – they are the key to your success!
In the high-velocity business landscape we live in today, tracking your fixed assets is important to not only stay organized for the financial well-being of business, but also to ensure business wrinkles remain ironed out. From computers and other equipment to machinery, vehicles and buildings proper management of these assets can have a real affect on your bottom line.
Managing fixed assets, like equipment, vehicles, and IT hardware, can be challenging for businesses of any size. Our world has changed significantly when it comes to technology, and without proper tools you run the risk of losing assets, mis-reporting depreciation, and wasting time with manual processes. The bottom line is, if you are a modern organization looking to streamline operations, have compliance in place and improve decision making then fixed asset management software is key.
This complete guide will look at some of the leading fixed asset management software solutions, including their important features, benefits, and differentiators in their services to support the decision–making process on what is best for your business. Also, the capabilities of the fixed asset management solutions available in 2025, differentiators to put on your checklist when evaluating the right software for your organization.
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SAGE
SAGE Fixed Assets provides specialized fixed asset management functionality within Sage’s comprehensive business management software ecosystem. Sage Fixed Assets software offers the flexibility to effectively manage and optimize your fixed assets throughout their entire useful life.
They have also incorporated robust depreciation calculation engine and user-friendly reporting tools streamline asset management and accounting across your organization. Key features include detailed depreciation calculation and tracking, tax reporting and compliance tools, asset inventory management, barcode integration for physical tracking, integration with other Sage accounting products, and custom reporting capabilities.
SAGE has incorporated four modules for their fixed asset software which gives you full visibility and control of the fixed assets.
1. Depreciation – It gives you the flexibility to calculate asset depreciation & manage fixed asset lifecycles with ease.
2. Planning – It helps you take control of your fixed assets and keeps an overview of project spending, and see actual spend against original or revised budgets.
3. Tracking – It makes keeping track of the items you use in your organization much easier. Changes to the tracking module are automatically written to the depreciation module, eliminating double-entry and errors.
4. Reporting – It allows you to create a variety of custom reports and helps to extend your reporting through customization and advanced formatting for charts and graphs.
Key Reasons to Consider: SAGE’s strength lies in its accounting-focused approach to asset management, with exceptional depreciation calculation capabilities and seamless integration with Sage’s accounting software, making it ideal for finance departments and accounting professionals.
IBM Maximo
IBM Maximo Application Suite is a comprehensive asset lifecycle management solution, with the capability to integrate the maintenance, inspection, and reliability of your critical assets and infrastructure using generative AI, advanced analytics, and the Internet of Things (IoT).
The platform is designed to manage complex assets and equipment. Originally developed by PSDI and later acquired by IBM, it has become a robust solution with AI and IoT integration.
Some of the key features include predictive maintenance powered by AI analytics, mobile accessibility for field technicians, comprehensive work order management, extensive asset lifecycle tracking, real-time monitoring through IoT integration, and strong regulatory compliance capabilities. The predictive maintenance functionality further helps organizations address unplanned downtime by identifying failure actually days or weeks (at least) prior to the failure actually occurring.
Key Reasons to Consider: IBM Maximo’s key differentiator is its AI-powered predictive maintenance capabilities through IBM Watson, allowing organizations to move from reactive to predictive maintenance models, significantly reducing downtime and extending asset lifespans.
Oracle NetSuite
The NetSuite Fixed Assets Management provides automated management of fixed assets acquisition, depreciation, revaluation, and retirement, as well as maintenance schedules and insurance.
Some of the benefits of the solution include end-to-end asset lifecycle management, automated depreciation calculations, and built-in compliance with the accounting standards, which provide real-time visibility into the status of assets. By sitting within the broader NetSuite ERP ecosystem, the solutions are powered by the wide-ranging NetSuite data available across functional applications. It also provides reporting and dashboards that can be customized for insight and decision-making.
The solution is particularly valuable for growing mid-market companies across industries including wholesale distribution, retail, professional services, and light manufacturing. Recent updates have enhanced NetSuite’s fixed asset functionality with improved automation features and expanded reporting capabilities specifically designed for financial compliance.
Key Reasons to Consider: The platform’s integration eliminates data silos between asset management and financial systems, reducing reconciliation efforts and improving data accuracy. Finance teams particularly value the automated depreciation calculations that flow directly into financial statements without manual intervention. The solution works best for companies seeking to consolidate their business systems into a unified platform rather than managing disparate specialized applications.
Verdantis
Verdantis provides a comprehensive solution for managing fixed assets across industries like Manufacturing, Mining, Energy, and Chemicals, focusing on the complete asset lifecycle from acquisition to retirement. The platform leverages AI-driven data governance to ensure asset information is accurate, up-to-date, and seamlessly integrated with other enterprise systems.
Key features include automated asset acquisition, depreciation, revaluation, and retirement tracking. The solution also integrates maintenance schedules, insurance details, and asset status visibility in real-time, ensuring that businesses stay on top of asset management tasks.
With advanced AI and data enrichment capabilities, Verdantis helps businesses enhance asset reliability, minimize downtime, and streamline compliance processes. Verdantis’ fixed asset management system is especially valuable for large-scale organizations managing complex portfolios.
It ensures data accuracy by automatically linking asset records with related information such as Bills of Materials (BOM) and MRO data. By eliminating data silos and improving data integration across financial and operational systems, Verdantis optimizes workflows and ensures seamless collaboration between teams.
Key Reasons to Consider: Verdantis simplifies fixed asset management by automating critical processes like depreciation calculations and retirement, while ensuring compliance with accounting standards. Its integration with existing ERP systems eliminates reconciliation efforts and improves the overall accuracy of asset data.
Organizations seeking to consolidate and manage asset data across multiple departments will benefit from Verdantis’ centralized platform, which provides enhanced visibility, reduces manual errors, and supports strategic decision-making for long-term asset sustainability.
Asset Panda
Asset Panda is a highly configurable, no-code asset tracking platform that allows companies to customize the system without relying on developers. It targets industries such as education, healthcare, construction, and hospitality. The platform’s accessibility makes it appropriate for organizations without dedicated IT resources for system administration. Companies with evolving asset management needs appreciate its ability to adapt quickly as processes mature.
Recent updates include advanced workflow automation, expanded mobile capabilities, and enhanced API features for seamless integration with other business systems, all while maintaining its easy-to-use, no-code customization.
Mobile asset management is supported with native apps that have offline capability and built-in barcode scanning. The custom actions engine enables the creation of automated responses to specific asset conditions or events.
Additionally, the reservation system allows for asset check-ins and check-outs with approval workflows and scheduling. Customizable notifications provide automated alerts based on specific triggers, while asset grouping offers flexible categorization with unlimited hierarchy levels.
Key Reasons to Consider: One of the key reason to consider Asset Panda is that they conduct workflows on the go using mobile asset tracking software with built-in barcode technology along with tracking the status, location, and condition of your assets for increased accountability and efficiency.
The platform’s accessibility makes it appropriate for organizations without dedicated IT resources for system administration. Companies with evolving asset management needs appreciate its ability to adapt quickly as processes mature.
SAP EAM
SAP Enterprise Asset Management represents the high end of enterprise-scale asset management fully integrated within SAP’s business suite. The platform offers the full suite of capabilities for organizations responsible for large and complex asset portfolios in asset-intensive industries like utilities, oil and gas, manufacturing, and transportation.
As part of SAP S/4HANA, the solution allows organizations to operate from a single environment, as asset management links directly into finance, procurement, Human Resources, and supply chain processes. Recent developments to the platform made their intelligent capabilities smarter with machine learning and also enhanced their mobile and IoT (Internet of Things) integration capabilities.
The platform provides end-to-end asset lifecycle management, covering everything from planning to retirement. It offers specialized support for linear assets like roads and pipelines and integrates with finance to link maintenance activities with financial impact.
Resource planning features workforce scheduling and capacity planning, while complex work order management includes multi-level planning with materials and resource requirements. Refurbishment management tracks and plans major overhauls, and predictive asset analytics uses machine learning to predict and prevent failures.
The system models complex equipment relationships through technical object hierarchies and supports mobile workforce management for complete work execution. Additionally, it offers comprehensive analytics and business intelligence for detailed reporting on asset performance.
Key Reasons to Consider: SAP’s EAM is ideal for large corporations with complex asset portfolios, especially those already using other SAP solutions. It integrates financial and procurement functions, providing a lifecycle view of asset economics.
Companies with complex maintenance operations benefit from its resource optimization features, while multinational firms appreciate its global support and local customization. The software also offers enterprise-scale governance and compliance with flexibility for operational needs.
Revnue
Revnue represents a new generation of asset management focused on contract-centric digital and physical assets. Founded in 2020, the platform takes an innovative approach by centering asset management around contractual obligations, renewals, and vendor relationships. This makes it particularly valuable for organizations managing significant software licenses, subscriptions, and technology assets.
The cloud-native platform leverages AI for contract analysis and asset discovery, differentiating it from traditional fixed asset solutions. Recent development has focused on enhancing its AI capabilities for automatic contract classification and obligation extraction, along with expanded integration capabilities.
The platform provides AI-powered contract analysis, extracting key terms and obligations, and a centralized digital asset repository for software licenses. It includes proactive renewal management, contract-asset relationship mapping, and vendor performance tracking.
The cost allocation engine distributes asset costs, while license compliance monitoring ensures adherence. It also streamlines contract approvals, stores asset-related documents securely, and offers cost optimization analysis to identify underutilized assets.
Key Reasons to Consider: Revenue is ideal for organizations with large digital asset portfolios and complex vendor relationships. Its contract-focused approach helps avoid costly oversights, such as missed renewals, saving customers 15-30% on software and subscription costs. The platform combats SaaS sprawl by offering visibility into all digital services and is especially valuable for companies managing both cloud and traditional physical assets during digital transformation.
EPTURA
Eptura Asset Management offers a holistic platform that uniquely combines traditional asset management with workplace management. In 2021, iOffice and SpaceIQ merged to form Eptura and established itself as the leader in integrated workplace and asset management, a valuable tool for any organization managing corporate real estate, company assets, and facilities in the hybrid work environment.
The platform allows organizations to respond to modern challenges, such as managing assets in a dynamic workplace with significant variability in space utilization, employee movement, and asset allocation.
Eptura combines an understanding of physical assets and how they are consumed in workplace utilization scenarios to deliver insights that prioritize asset utilization and space optimization.
The platform also integrates space and asset management, offering real-time workplace utilization analytics linked to asset data. It supports hot-desking, flexible workspace allocation, and visitor management with asset access control. Environmental monitoring, including air quality and occupancy sensors, enhances the workplace experience.
Key Reasons to Consider: The platform excels in environments where asset utilization directly correlates with space usage patterns, such as corporate offices, coworking spaces, and educational institutions.
Its integrated approach eliminates the complexity of managing separate systems for space and assets, providing unified insights that drive both operational efficiency and employee experience improvements.
UpKeep
UpKeep is a successor to the traditional enterprise maintenance systems. Established in 2016, UpKeep was built to be used by maintenance teams working in the field and is considered a true mobile-first solution. UpKeep is a simple and accessible platform offering a superior alternative to enterprise systems for manufacturing, property management, hospitality, and education management.
Since its inception, UpKeep prioritized user experience and simplicity without sacrificing powerful capabilities. In 2022, UpKeep enhanced its capability for preventive maintenance and maintenance effectiveness. There is also expanded analytics to measure various elements of maintenance effectiveness, including the mean time between failures (MTBF) and overall equipment effectiveness (OEE).
The platform features mobile apps for field technicians, enabling real-time updates and easy communication. A work request portal allows non-maintenance staff to submit requests, while preventive maintenance is scheduled using calendar and meter-based systems. Digital work orders offer instant status updates, and inventory levels are tracked with automatic reordering. Asset history is accessible via timeline, and QR/barcode integration provides quick asset info. A customizable reporting dashboard shows real-time KPIs, and team collaboration tools enable file sharing and comments. Vendor management tracks contractors and service relationships.
Key Reasons to Consider: UpKeep is ideal for organizations facing technician adoption challenges with traditional systems. Its user-friendly interface boosts engagement, with adoption rates 40-60% higher than previous systems.
The platform excels in environments where technicians need quick access to information across locations, and its work request portal enhances communication between maintenance and other departments. Organizations moving from paper-based or basic systems will find UpKeep’s implementation easier than more complex enterprise solutions.
AssetWorks
AssetWorks offers dedicated asset management solutions with particular strength in fleet management, real estate and facilities management, and public sector applications. Instead of adopting a one-size-fits-all approach, AssetWorks provides defined solutions for asset classes and industry needs, which is especially valuable for government agencies, schools, and organizations with complex inventories of diverse asset holdings.
The platform has developed over time from its fleet management roots to include virtually everything managed as assets, while retaining a specialized depth in a few key areas. Recent enhancements have helped build up the mobile capabilities and analytical tools for capital planning and lifecycle costs.
The platform provides comprehensive management for fleets, facilities, and assets, tracking vehicle, equipment, and building lifecycles. It includes fuel management, real property tracking, lease management, and capital planning for asset replacements.
The system ensures regulatory compliance and supports work order execution. Industry-specific KPIs, GIS integration for asset visualization, and resource utilization analysis help optimize asset performance and identify underutilized resources.
Key Reasons to Consider: AssetWorks is ideal for organizations managing diverse asset portfolios, especially in the public sector. Its specialized fleet and facilities management features cater to complex asset needs better than general solutions.
Government agencies value its support for procurement and reporting requirements, while educational institutions benefit from managing assets across campuses and ensuring grant compliance. Organizations with specialized transportation or facilities assets appreciate its tailored features.
AssetCloud
AssetCloud delivers comprehensive fixed asset tracking with particular emphasis on physical inventory control and accountability. Created by Wasp Barcode Technologies, AssetCloud uses the company’s in-depth knowledge of barcode and RFID technologies to provide accurate asset tracking. Available in either cloud or on-premises environments, AssetCloud supports businesses in education, government, healthcare, or manufacturing.
Recent updates to the platform improved mobile capabilities and expanded the API for integration with enterprise systems. More important, the latest update provided better RFID support for bulk scanning and verified inventories automatically.
The platform provides advanced asset management with support for 1D/2D barcodes, QR codes, and RFID integration for asset tracking. It includes a check-in/check-out system, custody tracking for sensitive assets, and maintenance scheduling with calendar-based and usage-based planning.
The system offers configurable audit workflows and mobile inventory management for on-the-go updates. Asset analytics deliver insights into usage and utilization, while customizable fields cater to specific asset data needs. It also supports depreciation tracking with various calculation methods and reporting for comprehensive management.
Key Reasons to Consider: AssetCloud is ideal for organizations focusing on accurate asset tracking and custody management. It’s particularly valued by educational institutions, government agencies, and healthcare organizations for its check-in/check-out features for shared equipment.
With strong barcode and RFID support, it’s perfect for environments requiring regular inventories or strict chain of custody. Its bulk processing and efficient audit workflows benefit organizations managing large quantities of similar assets like IT equipment, tools, or educational resources.
WRIKE
Wrike approaches asset management from a project and workflow perspective, making it unique among fixed asset platforms. Originally developed as a project management solution, Wrike has expanded to include robust digital asset management capabilities particularly valuable for marketing teams, creative departments, and organizations managing substantial intellectual property.
The platform excels at managing assets within the context of the work they support, with particular strength in version control, approval workflows, and collaborative asset development. Recent enhancements have expanded its AI capabilities for asset tagging and classification while strengthening integration with creative tools like Adobe Creative Cloud.
The platform organizes assets within supporting projects and streamlines collaborative workflows for creation, review, and approval. It includes version control for asset tracking, a searchable digital asset library, and brand compliance tools to enforce guidelines.
Creative request management allows for intake and prioritization, while review automation simplifies feedback and sign-off. Customizable request forms gather asset requirements, and resource management ensures alignment with available creative resources. Additionally, it integrates with marketing campaigns, linking assets directly to initiatives.
Key Reasons to Consider: Wrike is ideal for organizations that create and modify digital assets, particularly marketing departments and creative agencies. It effectively manages the “creation to consumption” lifecycle of brand assets and marketing materials. Wrike streamlines approval processes, version control, and collaboration, offering significant efficiency gains for teams working across departments or with external partners.
Fracttal One
Fracctal One offers an integrated asset management approach focused on industrial equipment, maintenance improvement and operational safety. This complete solution is built uniquely for asset–heavy industrial companies such as manufacturing, oil and gas, utilities, and mines, it brings together computerized maintenance management system (CMMS) functionality with risk–based inspection, and safety compliance capabilities.
Its recent updates have increased its predictive maintenance functionality through IoT sensors for increased data, and machine learning to predict failure. The application‘s enhancements have also improved the mobile functionality and ability for field technicians to utilize in challenging industrial conditions.
The platform integrates risk-based inspection to prioritize maintenance by criticality and condition, and reliability-centered maintenance to optimize equipment reliability. It connects asset conditions to safety protocols, maintains compliance documentation, and tracks real-time equipment health via IoT sensors.
Failure mode analysis identifies equipment failures, while work permit management ensures safety procedures. Mobile inspections enable structured data collection, and equipment history tracking provides detailed records. Spare parts optimization helps manage inventory based on criticality and lead times.
Key Reasons to Consider:
Fracctal One is ideal for asset-intensive industries where equipment reliability affects safety and production. Its risk-based approach helps prioritize maintenance for optimal operational reliability, while integrating maintenance with safety processes to meet compliance requirements.
Organizations with aging infrastructure benefit from its resource optimization based on equipment criticality and condition, making it especially valuable in environments where unplanned downtime has major financial or safety impacts.
Conclusion
The fixed asset management platform landscape offers diverse solutions addressing specific organizational needs, industry requirements, and strategic objectives. Success depends on selecting a platform that aligns with your organization’s current requirements while providing flexibility for future growth and evolution.
The asset management platform market is rapidly changing due to several major trends. Digital transformation is speeding up as organizations move to a digital-first approach, managing hybrid portfolios of digital and physical assets, software license agreements, and cloud services.
Lead platforms like Revnue and Eptura are developing platforms to provide both physical and digital asset management. Predictive maintenance is maturing, moving artificial intelligence (AI) and machine learning from experiment to core function, as demonstrated with platforms like IBM Maximo and Fracctal One, which report 20-30% reductions in asset maintenance costs and extending asset lifecycle.
Integration-first architecture is critical as modern organizations live in complex technology ecosystems, where data must flow between systems as seamlessly as possible, as illustrated with NetSuite’s ERP system integration and SAP’s onboarding of its entire business suite of products into one experience, eliminating data silos.
The mobile-first design mentality has raised the expectation of the user experience with asset management systems, and platforms like UpKeep report 40-60% more users adopt their mobile–first approach than the existing enterprise system, reinforcing the need to evaluate platforms and their UX and user experience rather than their technology features alone.
The organizations achieving greatest success with asset management platforms approach these implementations as strategic enablers of data-driven decision making, operational excellence, and competitive advantage creation. By selecting platforms aligned with strategic objectives and implementing them with appropriate change management, organizations transform asset management from administrative overhead into strategic business capability.
As the market continues evolving toward increasingly sophisticated, AI-powered, and integrated solutions, organizations making thoughtful platform selections today position themselves for sustained competitive advantage through superior asset utilization, maintenance optimization, and strategic visibility into the physical and digital assets that drive business value creation.
